3.8.2 - Set up specific tools for monitoring and managing the project (WP-C&A)

Date of begining / Date de début : 17.12.2013
Date of end / Date de fin : 01.01.1970
Description :

Define with the manager and co-manager information needs, deliverables, frequency and editing form of follow up information (synthesis, reports, Newsletter) and propose suitable tools to manage this information.

Paepard member(s) / Participant(s) Paepard :
    Follow up / Suivi :

    Objectives

    Define with the manager and co-manager information needs, deliverables, frequency and editing form of follow up information (synthesis, reports, Newsletter) and propose suitable tools to manage this information. Develop and set up information tools for the new concepts held by the project as the CRF or IF



    Year 5

    Planned sub-action plan :

    1.  Design a collaborative work and a CRF/IF follow up platform with managers
    2.  Apply the communication rules to Work packages and ULP/consortia for the project follow up set by the management
    3. Coding and set up the management collaborative work and CRF/IF follow up platforms
    4. Connect the management platform to the work package collaborative work platforms

    Not achieved

    Definition of synthetic information products relevant to follow up the project is postponed in early Y6 because they depend of the C&A strategy (beeing establishing)

    Results

    Even there is not yet final information product to follow up the project, this time was spent to define with the managers what is the minimal information they need to follow up the project.

    Deliverables

    Databases Directory, Agenda, Library, Action cards, Consortia, CRF, IF which are included into the new internal communication tools 



    Year 6

    Planned sub-action plan :


    • EC mandatory documents and M&E indicators producing

    Use results of  3.4.2  what are the information needs, deliverables, frequency and editing form of follow up information (synthesis, reports, Newsletter)) to develop and propose a new feature (added into the existing communication tool) to extract data and to build expected documents and indicators.

    •  CRF/IF follow up

    Define with the managers what is the relevant and mandatory information needed to follow up the Consortia, CRF and IF.

    Set up a CRF and IF database into the internal communication tool

    Improve the framework of the Consortia database


    Follow-up

    March 2015 :  A specific training session to the communication tool for managers, financial officer and WP's leaders is planned in May at ACCRA. One of the expected findings of this training session is the definition of the deliverables needs by management eam to follow up the project.



    Achievements / Achèvement : 30%
    Type of card / Type de fiche : Action follow up / Suivi d’une action
    Keywords / Mots-clés :
    Information sent to / Information diffusée à : WP-Partnerships, WP-Communication, WP-Capacities, WP-Coordination