3.5.4 Input from the activities of theproject to be transformed into advocacy and communication material (WP-C&A)
3.5.4 Input from the activities of theproject to be transformed into advocacy and communication material (WP-C&A)
Sub action plan :
- · Finalize guidelines for extracting advocacy and communication material
- Seek consensus and incorporate into the C & A strategy
- Coordinate activity and provide support as necessary for gathering and harvesting relevant information from consortium partners and other stakeholders
Follow up :
Communication strategy - Management team and WP's leaders training to the communication tool - Accra June 2015
Communication strategy - Management team and WP's leaders training to the communication tool - Accra June 2015
This document was written on the last day of the management team and WP's leaders training to the communication tool in Accra June 2015.
This is an agreement on some communication rules to use the tool efficientely.
This document must be completed.
Concept note \/ note coonceptuelle of the consortia training to the communication tool - Accra September 2015 - Concept note
Concept note / note coonceptuelle of the consortia training to the communication tool - Accra September 2015 - Concept note
A specfic training session to the information and communication tool was held from the 15th to the 17th September 2015 at ACCRA. Participants were the consortia, ulp, CRF, ARF's representatives.
This document is the concept note of the workshop.
Une formation spécifique à l'outil d'information et de communication a été organisée du 15 au 17 septembre 2015 à ACCRA. Les participants étaient les réprésentants des consortia, ULP, CRF et ARF.
Ce document est la note conceptuelle de l'atelier
Consortia, ULP, CRF, AIF training session to the communication tool \/ Formation des consortia, ULP, CRF et ARF à l'outil de communication - Accra September 2015
Consortia, ULP, CRF, AIF training session to the communication tool / Formation des consortia, ULP, CRF et ARF à l'outil de communication - Accra September 2015
A new information and communication tool to improve partnerships and brokerages
As part of the communication activities of PAEPARD, a communication and
information tool has been developed. It facilitates work group and allows the
sharing and dissemination of information. In addition, it references all the
documents produced as part of the project and allows easy consultation of all
these documents. Already used by the management team of the project, its use
will be extended to the ULP, CRF and ARF who need to communicate about their
activities. This tool is copyright-free and may be used after the end of the
project to ensure communication on the PAEPARD platform.
Objective of the workshop
Two representatives from
each ULP, ARF and CRF will be trained to use this tool. They will be
responsible to train others in their work structure and to ensure that material
information relating to the activities of their group is properly entered into
the tool.
Un nouvel outil d'information et de communication pour favoriser les partenariats et faciliter le courtage
Dans le cadre des actions de communication du projet PAEPARD, un outil de communication et d’information a été développé. Il facilite le travail en groupe et permet le partage et la diffusion d’information. En outre, il référence tous les documents produits dans le cadre du projet et permet la consultation facile de tous ces documents. Utilisé déjà par l’équipe de management du projet, son utilisation va être étendue aux ULP, CRF et ARF qui ont besoin de communiquer autour de leurs activités. Cet outil est libre de droit et pourra être utilisé après la fin du projet pour assurer la communication sur la plateforme PAEPARD.
Objectif de l'atelier
Deux représentants de chaque ULP, CRF et ARF vont être formés à l’utilisation de cet outil. Ils auront la charge de former les autres membres de leur structure de travail ainsi que de veiller à ce que les informations importantes relatives à l’activité de leur groupe soient bien saisies dans l’outil.
ACCRA at the FARA headquarters
Forum for Agricultural Research in Africa(FARA)
12 Anmeda Street, Roman Ridge
Accra, Ghana
Consortia, ULP, CRF, AIF training session to the communication tool \/ Formation des consortia, ULP, CRF et ARF à l'outil de communication - Accra September 2015
Consortia, ULP, CRF, AIF training session to the communication tool / Formation des consortia, ULP, CRF et ARF à l'outil de communication - Accra September 2015
A new information and communication tool to improve partnerships and brokerages
As part of the communication activities of PAEPARD, a communication and
information tool has been developed. It facilitates work group and allows the
sharing and dissemination of information. In addition, it references all the
documents produced as part of the project and allows easy consultation of all
these documents. Already used by the management team of the project, its use
will be extended to the ULP, CRF and ARF who need to communicate about their
activities. This tool is copyright-free and may be used after the end of the
project to ensure communication on the PAEPARD platform.
Objective of the workshop
Two representatives from
each ULP, ARF and CRF will be trained to use this tool. They will be
responsible to train others in their work structure and to ensure that material
information relating to the activities of their group is properly entered into
the tool.
Un nouvel outil d'information et de communication pour favoriser les partenariats et faciliter le courtage
Dans le cadre des actions de communication du projet PAEPARD, un outil de communication et d’information a été développé. Il facilite le travail en groupe et permet le partage et la diffusion d’information. En outre, il référence tous les documents produits dans le cadre du projet et permet la consultation facile de tous ces documents. Utilisé déjà par l’équipe de management du projet, son utilisation va être étendue aux ULP, CRF et ARF qui ont besoin de communiquer autour de leurs activités. Cet outil est libre de droit et pourra être utilisé après la fin du projet pour assurer la communication sur la plateforme PAEPARD.
Objectif de l'atelier
Deux représentants de chaque ULP, CRF et ARF vont être formés à l’utilisation de cet outil. Ils auront la charge de former les autres membres de leur structure de travail ainsi que de veiller à ce que les informations importantes relatives à l’activité de leur groupe soient bien saisies dans l’outil.
This card gathers all the information and documents relative to the workshop.
Cette fiche rassemble toutes les informations et les documents relatifs à l'atelier.
15th to 17th of September2015
Du 15 au 17 Septembre 2015
ACCRA at the FARA headquarters
Forum for Agricultural Research in Africa(FARA)
12 Anmeda Street, Roman Ridge
Accra, Ghana
La formation a lieu au siège du FARA à ACCRA
In this card you can access to a set of documents useful to prepare and to follow up the workshop.
These documents are downloadable below in the fields named "Linked document(s)" and "Linked draft(s)"
- participants list
- the workshop program
- List of prerequiste information to gather before the workshop
- Online collect document for participants prerequiste
- the training support documents for DAY1, DAY2 and DAY3
- the brainstorming documents for comments and improvement suggestion and bug reporting
- The tool user guide
- The final report
- The online document of consortia communication strategy
Dans cette fiche vous pourrez accéder à un jeu complet de documents qui seront utiles pour préparer et pour suivre l'atelier.
Ces documents sont téléchargeables plus bas dans les rubriques "Document(s) en lien" et "Document(s) de travail en lien"
- Liste des participants
- Pogramme de l'atelier
- Liste des informations pré requises à rassembler avant l'atelier
- Document de collecte en ligne des pré requis des participants
- Supports de formation pur les jours 1, 2 et 3
- Document de brainstorming partagés pour les suggestions d'amélioration et le signalement de bugs
- Le guide d'utilisation de l'outil
- Le rapport final
- Le document en ligne pour construire la statégie de communication des consortia
26/08/2015
Workshop action card creation
Création de la fiche sur l'atelier
27/08/2015
Information email sent to particpants
Message d'information envoyé aux participants
03/09/2015
Put online document to gather participants' prerequiste
08/09/2015
Reminder to latecomer
Relance des retardataires09/09/2015
Set up of the participants tools with data they sent
10/09/2015
Tests of the participants
11/09/2015
Update of the training documents
15/09/2015 -- 17/09/2015
Workshop
23/09/2015 -- 01/10/2015
Online validation by participants of the final report
Validation en ligne par les participants du rapport final05/10/2015
Sending of the final report to Paepard members
23/09/2015
Notification of the technical improvements asked or proposed by participants (Next Version n°2 of OSIRIS)
05/10/2015 -- 09/10/2015
Analysis of the Consortia representatives action plans for using OSISRIS and help proposal
Consortia, ULP, CRF, AIF training session to the communication tool \/ Formation des consortia, ULP, CRF et ARF - Accra September 2015 - Final report
Consortia, ULP, CRF, AIF training session to the communication tool / Formation des consortia, ULP, CRF et ARF - Accra September 2015 - Final report
A specfic training session to the information and communication tool was held from the 15th to the 17th September 2015 at ACCRA. Participants were the consortia, ulp, CRF, ARF's representatives.
This document is the ENGLISH VERSION of the final report written after the workshop.
Une formation spécifique à l'outil d'information et de communication a été organisée du 15 au 17 septembre 2015 à ACCRA. Les participants étaient les réprésentants des consortia, ULP, CRF et ARF.
Ce document est la version ANGLAISE du rapport final écrit à la suite de l'atelier
Strategy document \/ Document de strategie - Consortia training session to the communication tool - Accra September 2015 - Training support
Strategy document / Document de strategie - Consortia training session to the communication tool - Accra September 2015 - Training support
A specfic training session to the information and communication tool was held from the 15th to the 17th September 2015 at ACCRA. Participants were the consortia, ulp, CRF, ARF's representatives.
This document is a shared document built to define together a common use and description of the information stored into the tool.
Une formation spécifique à l'outil d'information et de communication a été organisée du 15 au 17 septembre 2015 à ACCRA. Les participants étaient les réprésentants des consortia, ULP, CRF et ARF.
Ce document est un document partagé utilisé pour définir tous ensemble une description et une utilisation commune des informations stockées dans l'outil
Day 3 of the management team and WP's leaders training to the communication tool - Accra June 2015 - Training support
Day 3 of the management team and WP's leaders training to the communication tool - Accra June 2015 - Training support
In side of the MTM, a specfic training session to the information and communication tool was held from the 16th to the 19th at ACCRA. Participants were the management team and the WP's leaders.
This document il the training document for the day 3
Final document - Communication and advocacy strategy
Final document - Communication and advocacy strategy
Consortia, ULP, CRF, AIF training session to the communication tool \/ Formation des consortia, ULP, CRF et ARF à l'outil de communication - Accra September 2015 - Rapport final
Consortia, ULP, CRF, AIF training session to the communication tool / Formation des consortia, ULP, CRF et ARF à l'outil de communication - Accra September 2015 - Rapport final
A specfic training session to the information and communication tool was held from the 15th to the 17th September 2015 at ACCRA. Participants were the consortia, ulp, CRF, ARF's representatives.
This document is the FRENCH VERSION of final report written before the workshop.
Une formation spécifique à l'outil d'information et de communication a été organisée du 15 au 17 septembre 2015 à ACCRA. Les participants étaient les réprésentants des consortia, ULP, CRF et ARF.
Ce document est la VERSION FRANCAISE du rapport final écrit après l'atelier
Group photo - Consortia, ULP, CRF, AIF training session to the communication tool \/ Formation des consortia, ULP, CRF et ARF à l'outil de communication - Accra September 2015
Group photo - Consortia, ULP, CRF, AIF training session to the communication tool / Formation des consortia, ULP, CRF et ARF à l'outil de communication - Accra September 2015
Group photo of the trainning session on the communication tools in Accra September 2015
Photo du groupe de la formation aux outils de communication à ACCRA en Septembre 2015
Invitation letter - Management team and WP's leaders training at ACCRA - June 2015
Invitation letter - Management team and WP's leaders training at ACCRA - June 2015
Management team and WP's leaders training to the communication tool
Management team and WP's leaders training to the communication tool
A specific training session to the information and communication tool dedicated to the management team and the WP's learders will be held in Accra Ghana.
The objectives of this workshop is to learn to use the tool and to define rules relative to the internal communication and project follow up.
FARA headquarter
ACCRA
Ghana
Management training session to the information and communication tool - Accra June 2015 - (WP C&A)
Management training session to the information and communication tool - Accra June 2015 - (WP C&A)
This card gathers all the information and documents relative to the workshop. Some resources are shared with the others workpackages, some are private.
16th of June : Management Team Meeting
17th to 19th : Management team and WP's leaders training session
ACCRA at the FARA headquarters
Forum for Agricultural Research in Africa(FARA)
12 Anmeda Street, Roman Ridge
Accra, Ghana
- the workshop program
- the training support documents for DAY1, DAY2 and DAY3
- The tool user guide
- invitation letter
- electronic plane ticket
- The modus operandi guide (naming rule, scope ..) must be completed
- The internal strategy document (what information must be store for describing an activity) must be filled in and proposed to the management team
OSIRIS - PAEPARD internal communication tool - User guide
OSIRIS - PAEPARD internal communication tool - User guide
Paepard Streering commitee
Paepard Streering commitee
Montpellier
CIRAD
Participants case studies - Day 2 \/ jour 2 the consortia training session to the communication tool - Accra September 2015 - Training support
Participants case studies - Day 2 / jour 2 the consortia training session to the communication tool - Accra September 2015 - Training support
A specfic training session to the information and communication tool was held from the 15th to the 17th September 2015 at ACCRA. Participants were the consortia, ulp, CRF, ARF's representatives.
This
document consists the case studies that participants store in the tool at the workshop
Une formation spécifique à l'outil d'information et de communication a été organisée du 15 au 17 septembre 2015 à ACCRA. Les participants étaient les réprésentants des consortia, ULP, CRF et ARF.
Ce
document présente les cas d'études que les participants ont mis en oeuvre dans l'outil de communication
Planning workshop for the 4 CRF projects, Cotonou, 23-25 June 2015
Planning workshop for the 4 CRF projects, Cotonou, 23-25 June 2015
The objectives of the planning workshop are:
· Review the progress made so far and revise indicators set at the beginning
· Plan activities for year
· Develop with the management of PAEPARD templates for technical and financial reporting
see information: concept note on the planning meeting (3)
Prerequiste collect \/ Collecte des pré requis of the consortia training session to the communication tool - Accra September 2015 - Collect
Prerequiste collect / Collecte des pré requis of the consortia training session to the communication tool - Accra September 2015 - Collect
A specfic training session to the information and communication tool was held from the 15th to the 17th September 2015 at ACCRA. Participants were the consortia, ulp, CRF, ARF's representatives.
This
document is a shared document built to collect information asked to the participants before the workshop.
Une formation spécifique à l'outil d'information et de communication a été organisée du 15 au 17 septembre 2015 à ACCRA. Les participants étaient les réprésentants des consortia, ULP, CRF et ARF.
Ce document est un document partagé utilisé pour collecter les informations demandées aux participants avant l'atelier
Prerequiste \/ Pré requis of the consortia training session to the communication tool - Accra September 2015 - TOR
Prerequiste / Pré requis of the consortia training session to the communication tool - Accra September 2015 - TOR
A specfic training session to the information and communication tool was held from the 15th to the 17th September 2015 at ACCRA. Participants were the consortia, ulp, CRF, ARF's representatives.
This document is the data list that attendee has to gather before the workshop.
Une formation spécifique à l'outil d'information et de communication a été organisée du 15 au 17 septembre 2015 à ACCRA. Les participants étaient les réprésentants des consortia, ULP, CRF et ARF.
Ce
document contient la liste des données que devra récolter le participant avant de venir à la formation
Programme - Management team and WP's leaders training to the communication tool - Accra June 2015
Programme - Management team and WP's leaders training to the communication tool - Accra June 2015
Technical report - Year 6 Work plan of the PAEPARD project
Technical report - Year 6 Work plan of the PAEPARD project
Communication and advocacy strategy Workshop - Brussels October 2014 - (WP-C&A)
Communication and advocacy strategy Workshop - Brussels October 2014 - (WP-C&A)
This action is planned in the WP-Communicationand advocacy workplan of the Year5 NRI is the leader of this action, helped by CIRAD on logistics
PAEPARD has evolved and there have been changes of emphasis within the project which require a review of the communication and advocacy priorities and needs of the partner organizations. Therefore a workshop has been planned with the aim of developing a draft communication and advocacy strategy for PAEPARD. The objectives, target audience, key messages, and modes of delivery of the strategy will be identified during the workshop. A draft implementation plan will also be developed with the roles and responsibilities of project partners clearly indicated. Following the workshop the strategy will be validated by PAEPARD stakeholders through an online process. A working group will be established to guide this process and we look forward to your participation in this group.
Sub action plan :
- organize the workshop
- find a facilitator
write a first draf of the combined communication and advocacy strategy
Action follow up
July 2014According the availability of the potential participants, we decide to plan the workshop in early october- September 2014
02/09/2014 The most convenient date forthe workshop is from the 7th to 9th october The venue is Brussels because of cheap travel costs and some of the participants already works in this town The invitation letters are written by CIRAD and sent to partipacipants in order to allow them to prepare visa procedure
05/09/2014 The CTA meeting room proposed by Judith is not enough large for the 20 participants Due to new accounting french rules, CIRAD can't give money directely to attendees, wa have to find an all incluse solution in a hotel The venue will be the hotel BEDFOR located close the trainstation
15/09/2014 TOR for a workshop facilitator are written (document avialable in this card))
17/09/2014 Gabriela Quiroga (directory card and CV available in this card) from ETC will be the workshop facilitator
25/09/2014 A first draft of the workshop agenda and programme has been built with Gabriela, Tim, Thierry, François and the Managers. Now it must be shared and commented by participants
October 201401/10/2014 A programme and agenda proposal was sent to the participant. (document available in this card) A questionnaire is also sent to help us to prepare the workshop
07/10/2014 - 09/10/2014 Workshop
31/10/2014 First steady version of the draft report of the workshop proposed by Gabriela and completed by Tim, François, Jonas, Remi, Joël and Thierry ------
WorkPackage C&A work plan - 2015 Year 6
WorkPackage C&A work plan - 2015 Year 6
All planned activities of Work Package Communication and Advocacy are described in the table below. When an activity is performed then a link allows to consult the others action cards related to this activity.
All deliverables and documents are attached to activity action cards
Toutes les activités programmées du Work Package Communication et Advocacy sont décrites dans le tableau ci-dessous. Lorsqu'une activité est réalisée alors un lien permet d'aller consulter la ou les fiches relatives à cette activité.Tous les livrables et documents produits sont attachés aux fiches des activités.
| Activity | Deliverables | Indicators | Leader | Planned period | Collaborate |
| 3.2 Develop and maintain a combined communication strategy | |||||
Read more here | Users’ guides |
2 publications 2 workshops (one for paepard management, one for consortia) | NRI | May
September | Project management
|
| 3.4 Monitor effectiveness of information system designed to facilitate African-European partnerships | |||||
|
Annual statistical analysis on visitors of paepard communication tools Paepard communication tools in the first 5 references on Google |
Yearly evolution of the statistics Yearly evolution of the Paepard ranking | CIRAD | July July | Communication officer |
| 3.5 Documentation and dissemination of information | |||||
|
Training video on how to use the Communication tool (in French and English Ppt on how to use Dgroups PAEPARD ARD information portal |
4 publications
5 information profiles >500 subscribes per profile | CIRAD
| September September November | |
|
Input from the activities of the project to be transformed into advocacy and communication material. The purpose of this activity is to gather and harvest relevant information from consortium partners and other stakeholders.
|
Publication guide line document Key messages, success stories, posters, policy briefs 7 success stories 7 posters 2 policy briefs |
1000 copies for each publication Electronic dissemination targeted reach +/-10 000 | FANRPAN | January to May April to December | WP partnerships WP Capacities |
| 3.6 Conduct capacity strengthening on documentation use and dissemination of the information system | |||||
|
Train consortia to use the communication and information Paepard tools
|
A search engine to browse the main social networks A database made of potential Paepard partners | ||||
| 3.7 Link European and African ARD information systems to the PAEPARD information system | |||||
|
Facilitate the European partners identification when building a consortia
By providing a gateway between the Paepard information and communication tools and the social network tools, we enable first African Paepard partners to find and contact European ARD partners and secondly to give them a large visibility on the virtual ARD community |
A search engine to browse the main social networks A database made of potential Paepard partners |
>50 search queries per month
>25 contacts received per month Calculated ratio between both | CIRAD | October | |
| 3.8 Develop and consolidate information and communication system | |||||
|
New version of the website
One customized website per consortium A search engine on e-learning resources available in Africa and Europe |
Visitor hits of 20% increasing
10 consortia communication workspaces set up on year 6
>20 queries per month | CIRAD | July - November
May –December October - December | WP |
| 3.9 Assist the consortia and the platforms3.9 Assist the consortia and the platforms | |||||
|
Make short visits to selected platform (ULP or consortia) to help them to develop plans for promoting their activities and identifying funding opportunities | External communication plans | Two platforms visited and plans developed | NRI | October - December | |
| 3.10 Disseminate key messages during participation to key events in Africa and Europe | |||||
| Leaflets, power point presentations |
Number of key events attended ( two in Africa and two in Europe in Year 6); Number and diversity of ARD actors reached | NRI |
Jan-Mar an-Dec |
Each partner The communication officer |
3.2. Develop and maintain a combined communication strategy (WP-C&A)
3.2. Develop and maintain a combined communication strategy (WP-C&A)
This activity is divided into two subactivities :
- 3.2.1 Workshop for developping and maintain a communication and an advocacy strategy (Led by NRI)
After this workshop, some actions were launched to build a C&A strategy document. A specific action card (3.2.1. C&A strategy document building) was filled to described Year5 and Year6 achievements.
- 3.2.2 Developing and setting a SEO (search engine optimization) strategy to make Paepard websites better referenced (Led by CIRAD and performed during the 4 years)
3.4. Monitor effectiveness of information system designed to facilitate African-European partnerships (WP-C&A)
3.4. Monitor effectiveness of information system designed to facilitate African-European partnerships (WP-C&A)
This activity takes into account two parts of monitoring effectiveness : on one side the tools uses and on an other side the project results
This main activity is divided in two subactivities :
- Sub-activity 3.4.1 - Defining and developing and setting up monitoring mechanisms for PAEPARD information and communication systems (Websites, D-groups, Blog)
Ensure that all the PAEPARD tools are used. If this is not the case, find the reason why and propose solutions.
- Sub-activity 3.4.2 - Assist the co-managers in extracting, aggregating and exploiting the follow up information
Help the managers to exploit the communication tools set up for gathering follow up information from WP’activities, ULP, Consortia
Communication and advocacy strategy document building (WP-C&A)
Communication and advocacy strategy document building (WP-C&A)
Follow up of the strategy document building
15/11 The shared document that will be use to write together the C&A strategy is ready (see below at the "draft documents linked" field)
At the 20th of november We received agreements to participate at the working group from : - Denis Felicite Zulman (Coleacp) - Dady Demby (Fara) - Sharon Alfred (Fanrpan) - Marek Poznanski (CSA) - Sylvain Dardel (Icra) - François Stepman (Paepard) - Marygoretti Gachagua (EAFF)
23/11 Tim wrote two new documents that could be used to begin the draft stratefy document. This documents are linked to this action card
See below the 7 steps:
- 1 Review and agree the purpose and objectives
- 2. Review and agree the target audience and list them in order of importance
- 3. Identify the messages that we want to disseminate to each category of stakeholder (Note: this will be 'work in progress throughout the project)
- 4. Identify the communication channels best suited to the target audiences and type of message
- 5. Identify some specific communication and advocacy events and activities
- 6. Agree a set of indicators to monitor progress and a plan for assessing the progress being made
- 7. Review and finalise the document
Each step deals with an online document where the partners can directely add thiers comments.
These documents can be accessed througth the "Linked drafts" field bellow.
Developing and setting a SEO (search engine optimization) strategy to make Paepard websites better referenced (WP-C&A)
Developing and setting a SEO (search engine optimization) strategy to make Paepard websites better referenced (WP-C&A)
Results :
First step is achieved: internet webpages are tagged with specific keywords to be better ranked.
Deliverable :
the PAEPARD website (paepard.org) is the first result find by google when searching “paepard” criteria
Overview :
Supporting the C&A strategy by:
● Making PAEPARD communication tools referenced into the greater number of partner web sites
● Ensuring that EC communication specification rules are well taking into account in PAEPARD electronic products (from the findings of the C&A strategy document)
Sub action plan :
- Identify partners who can support PAEPARD (directs partners, scientific institutions, Research centers, Networks, …)
- Prepare a logo, a mini-text and a link ready to include into partners Websites
- Contact webmasters of identified targets (in 1) for including in their website a link to PAEPARD communication tools
Follow up :
March 2015
Still waiting for the C&A strategy document to begin