Gathering the recent or most important documents produced by PAEPARD and make them accessible by level of confidentiality and by several criteria and key words (complementary with our D-group library which stores all the official documents but with restricted access and in chronological sorting).

 Documents can be read by Paepard members through the internal communication tool but also by anyone interested through the website (If granted obviously)

• HELMER Thierry

• MUGABE Jonas

• KAHANE Rémi

• STEPMAN Francois

This activity didn't exist before Year 6

Sub action plan :

1. Define with the managers the set of documents that must be available 
2. Fill in the existing library of the communication tool with this set of documents
3. Make links with Dgroups Library to add complementary documents, blog post or discussions fora to this set

Follow up :

March 2015 :  a set of about 100 main documents produced by PEAPARD are now stored and described in the Library.  Managers have now to decide what next set of documents must be entered in the library.

• 3.5 Documentation and dissemination of information (WP-C&A)

Four subactivities are involved :

• 3.5.1Setting up a selective PAEPARD library

• 3.5.2 Write user guide to ensure tat the PAEPARD platform could be sustainable after the project

• 3.5.4 Input from the activities of the project to be transformed into advocacy and material
• 3.5.3 Organize a selective dissemination of PAEARD information
  

• 3.5.1 Setting up a selective PAEPARD library (WP-C&A)

• Write Paepard tool User Guides (WP-C&A)

• 3.5.3 Organize a selective dissemination of PAEPARD information (WP-C&A)

• 3.5.4 Input from the activities of theproject to be transformed into advocacy and communication material (WP-C&A)

• HELMER Thierry

Identify the RAD information systems including relative information useful for : - feeding the stakeholders database - disseminating ARD information relative to federated themes

Sub action plan :

1 - In the list of African and European RAD information system built in PAEPARD II, identifying and selecting some RELEVANT contents which are relative to the PAEPARD federated themes.

Follow up :

• 3.7 Link European and African RAD information systems to PAEPARD information system (WP-C&A)

• HELMER Thierry

Nothing was done in Year 5 for this activity

Sub action plan :

Extracting useful information from European and African ARD information systems for making it accessible to the PAEPARD community sorting by federated themes.

1 – Add these identified resources in the PAEPARD information portal (described into 3.5.3)

2 – Analyze the Diaspora database to decide if:

-          it will be hosted by PAEPARD website

-          it will be queried through PAEPARD website

-          it will complete the PAEPARD institution profiles database

Follow up :

• 3.7.1 Identify the RAD information systems (WP-C&A)

• 3.7 Link European and African RAD information systems to PAEPARD information system (WP-C&A)

• HELMER Thierry

• SOR Joël

• STEPMAN Francois

This activity includes two sub activities :

• Sub-activity 3.7.1 - Identify the RAD information systems

• Sub-activity 3.7.2 - Developing automatic links from information resources to PAEPARD tools (PAEPARD website and/or ULP/Consortia platforms)

• 3.7.1 Identify the RAD information systems (WP-C&A)

• 3.7.2 Developing automatic links from information resources to PAEPARD tools (WP-C&A)

Define with the manager and co-manager information needs, deliverables, frequency and editing form of follow up information (synthesis, reports, Newsletter) and propose suitable tools to manage this information.

• HELMER Thierry

• KAHANE Rémi

• MUGABE Jonas

Define with the manager and co-manager information needs, deliverables, frequency and editing form of follow up information (synthesis, reports, Newsletter) and propose suitable tools to manage this information. Develop and set up information tools for the new concepts held by the project as the CRF or IF

Planned sub-action plan :

1.  Design a collaborative work and a CRF/IF follow up platform with managers
2.  Apply the communication rules to Work packages and ULP/consortia for the project follow up set by the management
3. Coding and set up the management collaborative work and CRF/IF follow up platforms
4. Connect the management platform to the work package collaborative work platforms

Not achieved

Definition of synthetic information products relevant to follow up the project is postponed in early Y6 because they depend of the C&A strategy (beeing establishing)

Results

Even there is not yet final information product to follow up the project, this time was spent to define with the managers what is the minimal information they need to follow up the project.

Deliverables

Databases Directory, Agenda, Library, Action cards, Consortia, CRF, IF which are included into the new internal communication tools 

Planned sub-action plan :

• EC mandatory documents and M&E indicators producing

Use results of  3.4.2  what are the information needs, deliverables, frequency and editing form of follow up information (synthesis, reports, Newsletter)) to develop and propose a new feature (added into the existing communication tool) to extract data and to build expected documents and indicators.

•  CRF/IF follow up

Define with the managers what is the relevant and mandatory information needed to follow up the Consortia, CRF and IF.

Set up a CRF and IF database into the internal communication tool

Improve the framework of the Consortia database

Follow-up

March 2015 :  A specific training session to the communication tool for managers, financial officer and WP's leaders is planned in May at ACCRA. One of the expected findings of this training session is the definition of the deliverables needs by management eam to follow up the project.

• Process - Analysing information and communication needs of the WP 5

• Proposal - Specifications for a collaborative tool for the Work packages

• Specification - Modelizing the communication needs of the Agricultur Inovation Facilitators (AIF)

• 3.8.1 - Improving existing communication and information tools (WP-C&A)

• 3.8 - Develop and consolidate information and communication system (WP-C&A)

• HELMER Thierry

Sub action plan :

Redesign the partners database according to the capitalization workshop recommendations. Set up this database. Ensure with WP-partnerships that this database will be filled in (E/A stakeholders, ULP and Consortia participants, Dgroups subscribers. Promote the use of this database at different levels of the project. Update and maintain up-to-date contents on the PAEPARD website Valorize the partner database according to the capitalization workshop recommendations

Not achieved :

Promoting the filling and the uses of this database must be planned in Y6

Results : 

A new access to the partners database into the PAEPARD internet website allowed the subscription of 100 more institutions or companies.

Delivrables :

311 complete contacts and addresses of partners institution or companies are stored and displayed in the Paepard website

Sub action plan :

1. Update and maintain up-to-date contents on the PAEPARD website

2. Valorize the partners database into the new context of communication tools

3. Set up an e-learning platform on the PAEPARD website (asked by WP-Capacities and included into its workplan)

Follow up :

18th of February : meeting with Richard Hawkins, Sylvain Dardel and Remi Kahana where one of the agenda bullet point is about the definition of the e-platform needs aked by ICRA in the Year 6 workplan. I'm still wainting for a feed back !

March 2015 :

1. Waiting for the C&A strategy document to upload contents on the PAEPARD website
2. Idem
3. Waiting for a "E-learning platform " definition from CP-Capacities.
   

• CHANCELLOR Tim

• HELMER Thierry

• Alfred Sharon

• SOR Joël

• STEPMAN Francois

This is the technical core activity of WP-C&A. All the actions covered by this activity aim to design, develop, improve and feed all the communication and information tools made from the PAEPARD project.

This main activity is divided into the following sub-activities :

Sub-activity 3.8.1 - Improving existing communication and information tools

Desinging, developping and improving all long the project communication and information tools including the PEARPARD websites, information system and shared work tools

Sub-activity 3.8.2 - Set up specific tools for monitoring and managing the project

This is a specific part of technical activity dedicated to the project follow up. This sub activity aims to support management team in following the project activities and to update EC by providing the mandatory deliverables

Sub-activity 3.8.3 - Improve and maintain PAEPARD information system

This sub activity involves feeding the tool with information.

• 3.8.1 - Improving existing communication and information tools (WP-C&A)

• 3.8.2 - Set up specific tools for monitoring and managing the project (WP-C&A)

• 3.8.3 - Improve and maintain PAEPARD information system (WP-C&A)

12 Anmeda Street, Roman Ridge

PMB CT 173, Accra, Ghana

sabugri@gmail.com

fara-net@dgroups.org

paepard@dgroups.org

First presentation of the new watch documentary software build for Paepard project to the management team.

This  software aims to analyse web information (text mining) on ARD and to extraxt relevant article matching with Paepard issues and to dissiminate them to the Paepard community.

This is a first step to move Paepard information system to a KM system.

CIRAD

Montpellier France

La n°4 de nos policy brief, en français.

• HELMER Thierry

• CHANCELLOR Tim

• STEPMAN Francois

• KAHANE Rémi

N°4 of our policy brief in English

• HELMER Thierry

• CHANCELLOR Tim

• STEPMAN Francois

• KAHANE Rémi

Etude sur la communication dans PAEPARD

• HELMER Thierry

• CHANCELLOR Tim

• STEPMAN Francois

• KAHANE Rémi

A report on PAEPARD communication.

• HELMER Thierry

• CHANCELLOR Tim

• STEPMAN Francois

• KAHANE Rémi